Source, deploy, and manage workers seamlessly— with automated compliance, intelligent scheduling, and workforce optimisation.
Last Updated: April 2025
HumanWox (“we”, “our”, or “us”) is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, store, and share information in compliance with the Data Protection Act 2018 and UK GDPR.
This policy applies to both:
Visitors to the HumanWox website (e.g., browsing, submitting demo forms)
Users of the HumanWox platform/app (e.g., account holders, organisations, workers)
When you visit our website, we may collect:
IP address, device type, browser information
Referrer source and general location (anonymised)
Pages visited, time spent, clicks, and scrolls (via analytics)
We use this information to:
Understand website traffic and improve user experience
Monitor performance and usage trends
Analytics Tools: We may use Google Analytics, Microsoft Clarity, or similar tools. No behavioural targeting is performed.
Form Submissions: When you submit your email (e.g., demo request, newsletter), we store your information to respond or follow up. You may unsubscribe anytime.
We do not use advertising cookies or third-party marketing trackers.
Name, email, contact details
Role, company information
Uploaded compliance documents (e.g., ID, certifications)
Metadata (e.g., time of upload, document expiry)
To assign and track compliance requirements
To send notifications and reminders
To generate audit-ready evidence packs
To fulfil legal obligations (e.g., Right to Work checks via certified IDSPs)
Contractual necessity
Legal obligation
Legitimate interest (e.g., for platform improvement)
Access, correction, deletion
Restriction and objection
Data portability
Documents and user data are retained for no longer than necessary for compliance or legal obligations.
Encrypted storage
Access control policies
Regular reviews and audits
Contact for data/privacy matters: privacy@humanwox.com
These Terms govern your use of the HumanWox platform.
You agree to use HumanWox for lawful compliance management purposes only.
You must not impersonate others or misuse access credentials.
You retain ownership of your documents and data.
You grant HumanWox a limited license to process, store, and transmit this data on your behalf.
Some checks (e.g., Right to Work, DBS) are facilitated via third-party IDSPs.
HumanWox does not act as an IDSP but orchestrates integration.
We reserve the right to suspend access if misuse or security risks are detected.
We are not responsible for the outcome of third-party checks.
Platform uptime and availability are best-effort.
For platform-related support: support@humanwox.com
HumanWox uses artificial intelligence (HX Copilot) to assist users in managing compliance workflows.
Surfaces expiring or missing documents
Suggests compliance actions
Summarises activity logs and alerts
Make final hiring decisions
Replace human review for legal obligations
Access biometric data
Transparency: Users are informed when AI is used.
Oversight: Human-in-the-loop is always available.
Fairness: AI insights are free from discriminatory logic.
Safety: No biometric processing. No profiling for punitive actions.
HumanWox processes identity documents, compliance-related records, and workforce metadata.
Loss of personal data
Inference or misuse of uploaded documents
Unauthorised third-party access
Encryption at rest and in transit
Granular access control and audit logging
Use of certified IDSPs only
Automated expiry/removal workflows
This DPIA is reviewed annually or after any material change to data flows.
Version 1.1 – Updated April 2025.
For legal, data, or compliance queries, contact: legal@humanwox.com